Data Management and Sharing

How Can the Library Help?

• Help you meet funder and journal requirements (i.e., NIH, NSF, NEH, etc.). 
• Give you templates and standard language to include in your plan.
• Provide feedback and review your Data Management and Sharing Plan (DMSP).
• Advise on data, image, code, and file management, organization, and documentation.
• Help you discover and prepare your data for the right data repository.
• Support you in depositing data into the UR Research Repository (URRR).

• Assist you in using University tools like LabArchives, OSF, the DMPTool, protocols.io, and ICPSR.  

• Provide consultations and training to individuals, organizations, and classes.

Library Services

UR Research Repository (URRR)

The UR Research Repository (URRR) offers a place for faculty, researchers, students, staff, and UR community members to deposit their research outputs. URRR allows you to:

• Share your data, papers, presentations, dissertations, and other research outputs

• Make your work easily accessible to the global research community

• Meet publisher and funder requirements (such as the new NIH Data Management and Sharing Policy)

• Reserve a DOI for your research output

• Connect your data and research outputs to your publications and ORCID

• Benefit from the UR Libraries’ data curation process

Every UR community member will be allotted 10 GB of initial storage and data submissions will also undergo a light data curation process by the UR libraries, helping ensure your data meets funder and publisher standards.

Visit rochester.figshare.com to get started or contact our team of data librarians to get personalized guidance.  

Library Resources

• Data Services - Contact us to receive answers to questions, to submit a Data Management and Sharing Plan (DMSP) for review, or to request a consultation or training session.
• General DMS Resource Guide – Offers detailed advice on how to create Data Management and Sharing Plans (DMSPs) for all disciplines, and how to manage, organize, document, store, and share your data and files. It also has resources on various data and digital humanities tools, as well as resources that will help you choose a data repository.
• NIH-Specific DMS Resource Guide – Answers common questions related to the NIH DMS Policy, has advice on how to create a DMSP for the NIH, contact information, FAQ, and more.
• University Created Templates for NIH – Templates created specifically for the UR community to assist with creating DMSPs for the NIH. 
• Data and Statistics Resource Guide – Offers detailed advice on where to find open and freely available datasets for all disciplines.
• Data Set Grant and Purchase Programs – Learn more about our programs which can assist you in purchasing data for your research.
• ORCID – Sign up for ORCID, a unique, persistent identifier, which will ensure you receive credit for the work you do. There is also an integration available which connects your ORCID to the AS&E Faculty Reporting System.

Library Tools and Software

• LabArchives - An electronic laboratory notebook which can help you manage and organize your research. Visit our landing page to learn more about it and click “Sign in through your institution” on the LabArchives website to receive institutional access.
• OSF - A free and open source project management tool that supports researchers throughout their entire project lifecycle. It has three main components: OSF Projects, OSF Registries, and OSF Preprints.
• DMPTool – Access templates and write your data management and sharing plan directly in the tool. Use your University of Rochester email to receive institutional access.
• protocols.io – A secure platform to share your methods and protocols. Click “Continue with SSO” and then use your University of Rochester email to receive institutional access.

• ICPSR – An Inter-university Consortium for Political and Social Research which maintains a data archive of more than 250,000 files of research in the social and behavioral sciences. Use your UR email to get institutional access to the heavily curated datasets or to share your own. 

DMSPs for the NIH

The NIH Data Management and Sharing (DMS) Policy is a set of requirements and guidelines related to the management and sharing of research data generated by work funded wholly or partially by the National Institutes of Health (NIH). This policy applies to all proposals received after January 25^th, 2023 that result in the generation of scientific data.

A Data Management and Sharing Plan (DMSP) is a two-page document included in applicable NIH proposals that prospectively outlines how a research team intends to manage, preserve, and share the scientific data associated with the proposed work.

DMSP templates created by the NIH may prove useful in creating your own DMSP. We also have university-specific templates with boiler-plate language connected to University of Rochester policies and tools (such as the UR Research Repository) that can help you create your own DMSP.

DMSPs for the NIH should include 6 elements:

• Data Types
• Related Tools, Software and/or Code
• Data Standards
• Data Preservation, Access, and Associated Timelines
• Data Sharing Agreements, Licenses, and Other Use Limitations
• Oversight of Data Management

According to the DMS Policy, scientific data needs to be shared by the earlier of two timepoints: The time of an associated publication OR the end of the performance period (unless the grant enters into a no-cost extension).

Not all data needs to be shared (for example, laboratory notebooks, preliminary analyses, completed case forms, etc., do not need to be shared). Only scientific data which includes any data needed to validate and replicate research findings needs to be shared.

It is also understood that some data cannot be shared openly or even at all, due to certain ethical, legal, and social issues (some examples include, but are not limited to, existing consent prohibits sharing, privacy or safety of research participants would be compromised, explicit laws, etc.). However, these decisions need to be explained in the DMSP.